The process of delegating roles and responsibilities needs preparation. As the leader of the committee, one should plan ahead and foresee what roles are must-haves and can-haves. Appointing members their roles is usually done during the first meeting and should be adopted by all members.

These are some of the more common positions that a committee would have (in order of hierarchy from 1-6):

1. Chairman/Director:
   
   • The leader of the team
   • Sets agenda of meetings
     
2. Vice-Chairman/Deputy Director:
   
   • Assists the leader of the team
   • For big events, would be ideal to have more than one Vice-Chairman. Each Vice-Chairman can then be tasked to oversee certain parts of the project
     
3. Secretary/General Secretary:
   
   • Records the minutes of meeting and do book keeping of documents for future reference
   • Ensures that agenda and minutes of meeting are sent out promptly
   • Sends reminders to members to attend meetings
   • Conducts communication with external organisation, on behalf of Chairman and Committee
     
4. Assistant Secretary/Assistant General Secretary:
   
   • Assists the Secretary in his/her duties
     
5. Treasurer:
   
   • Prepares the budget for the project
   • Manages the financial account
   • Keeps receipts and submit claims
   • Presents statement of accounts during meetin
   • Acts as financial controller to prevent Committee from overspending
     
6. Assistant Treasurer:
   
   • Assists the Treasurer in his/her duties
     
   Various In-Charge (I/Cs), Officers or Secretaries
   
   
7. Publicity/Outreach
   
   • Plans publicity campaigns in attracting participants to the event
   • Ensures all publicity materials (i.e. flyers, banners, websites, Facebook events) are ready on time
   • Prepares media release
     
     
8. Marketing/Sponsorship
   
   • Sources for sponsorship for the project
   • Brainstorms ideas on avenues of publicity for sponsors
     
     
9. Liaison/External Liaison/External Relations
   
   • Useful to appoint a Liaison Officer especially when you intend to invite many external parties to participate
   • Liaises with individuals such as guest speakers, VIPs, performing bodies
   • Ensures that external bodies and individuals are briefed thoroughly on details
     
     
10. Programme
    
    • Useful to appoint a Programme I/C when your event includes stage performances
    • Responsible for seamless transition of performance with proper briefing of performers and emcee
      
      
11. Logistics/Assets & Logistics
    
    • Plans and anticipate logistics requirement
    • Prepares checklist for logistics and ensures that nothing is left out
    • Manages the flow of equipment and items
      
      
12. Publications
    
    • Gets programme booklets designed and printed
      
      
13. Welfare
    • Looks into the welfare of committee members
    • During meetings, refreshments and proper meeting venue can be arranged
    • During event, meals and drinks to be made available
      
      
14. Advisers
    
    • Include past event Chairmen or distinguished persons
    • Offer useful inputs and suggestions to Committee
      
      
15. Ex-Officio
    
    • Usually included when an organising committee is formed from an executive committee. The Chairman/President/Director of the executive committee would be the Ex-Officio of the organising committee if he/she is not the one leading it.
      

The above is not an exhaustive list and not a must-have for all organising committees. Depending on the number of members you have in the committee as well as the scale of your project, you might have different arrangements. The above list just acts as a guide.

Big-scale projects would allow for each Secretaries, I/Cs or Officers to head sub-committees, while small-scale projects would see members taking up multiple roles.